Buyer requests
Write an RFQ a supplier can act on
Specify the product, quantity, destination and open questions so a supplier can prepare a relevant response.
A request for quotation starts a conversation about a specific requirement. The goal is to give the supplier enough context to assess fit and identify what still needs clarification. You do not need to settle every detail before making contact, but you should distinguish confirmed requirements from preferences.
Identify the product and the intended use
Refer to the catalogue product or SKU where possible. Add the material, size or variant you need and explain the intended application. If you are sourcing a custom product, describe the essential dimensions and performance needs. Ask what technical files the supplier needs before sending sensitive drawings.
Separate quantity, timing and destination
State the quantity and unit clearly, including whether this is a sample, first order or recurring requirement. Give the destination country and any known packing constraints. Explain your desired production or delivery window and ask the supplier to confirm feasibility; a preferred date is not an agreed delivery commitment.
Ask a few specific questions
For example: ‘We are evaluating 200 units of product VLV-025 for delivery to Germany. Please confirm the available connection sizes, packing method and production lead time. The quantity is an initial estimate; we will confirm it after reviewing your response.’ This is an illustrative request, not a real offer.
Make the next step clear
Provide a contact who can answer technical or purchasing questions. When comparing responses, check that suppliers quoted the same scope, units and assumptions. In BXST, a published supplier or product page sends your enquiry to the supplier’s workspace. Commercial discussions and final terms are confirmed directly with the supplier.
Before you move on
- Product reference or a clear description
- Quantity with its unit
- Destination and desired timing
- Mandatory requirements separated from preferences
- A reachable contact and specific next questions
